Phase 2: Implementation Study

The second phase is focused on preparing the implementation of the innovation. This phase starts after approval of the results of the Feasibility Study (phase 1). First agreements about the timeline, deadlines and budget (for execution of phase 2) are made with the innovation board.

In the ‘Implementation study’ phase the project team designs the application o the technology into detail, drafts agreements with the primary process and with partners companies and decides on the investment plan. Based on these aspects, the innovation board (together with the possible financing parties) will give advice for continuation, which will lead to the application of the innovation.

Kick-off

To start the implementation study, a kick-off meeting will be organised. This meeting will cover the feedback from the innovation board and decide on the most relevant actions to be taken during this phase.

Detailed research plan

As this first step, the project team needs to make a detailed research plan. This plan should at least include:

Research objective(s) and desired outcome
Detailed description of the work packages
Responsible person/department for the workpackages

Design & Engineering

Once the second phase is started, the first step is the detailes designing and engineering of the application of the innovation. The project team can be supported by the CREF team and the relevant building/renovation team.

Internal Agreements

All agreements with TNO Stakeholders should be discussed and drafted. These agreements cover the responsibilities during the building process use and maintenance, and the R&D planning. Depending on the innovation this includes the employees in the buildin, RM /DOO / DS / DM, catering/ cleaning, etc.

External Agreements

All agreements with partner companies need to be drafted for final approval. This includes quotations for contracting and possibly maintenance. Since the project entails R&D, it is important to include flexibility in the contracts. Help from the CREF team and TNO Legal department is available.

Final Investment Proposal

The project team is responsible for drafting an investment proposal addressing the research questions and gains, the necessary investments and gains and a financing plan. The project team can ask for help from the CREF team.

The final proposal will be presented in a slide deck including at least:

A clear research goal including a detailed project description, design and engineering work
An investment proposal including a financing plan
An assessment of the impact of the proposal (on TNO’s roadmaps and society)
A clear description of the involved parties in the project and their role
Planning for both the building, use and maintenance and the R&D lines of the project

Advice Innovation Board

The proposal is discussed in the Innovation Board meeting and depending on the proposal an advice for continuation is given by the Innovation board.

If the results from the Implementation Study show insurmountable issues which inhibit the innovation to be implemented, the Innovation Board can decide to allow the project team to run another cycle in the Applying Innovations program in order to analyze the application under different circumstances (i.e. move to another TNO building, alternative agreements, etc).